Respectfully submitted by Elizabeth Janik, taken on October 1, 2012, 9:30 am
Attendance: Elizabeth Janik, Amanda Hill, Amy Gortz, Sarah Hulcher, Liz Philpott, Shelia Artis, Pat Melise, Jenn Mann, Barbara Gonzalez, Jennifer Cunningham, Vicky Greco, Mark Todd, Kerry Solan, Dee Crisco, Paige Wessel, Kris Stelzig, Julie Walsh, Kristin Johansson, Artie Hill, Lisa Cohn, Amy Gilmore, Allison Erkelens
Welcome and introductions – Amanda Hill called the meeting to order at 9:30, and all present introduced themselves. Sarah Hulcher moved to approve the 8/27 meeting minutes, and Amy Gortz moved to approve the 9/10 meeting minutes. Both motions passed unanimously.
Fall Harvest Event – will be held on 10/25 from 5:30-7:30 pm. Amy Gortz reported on the preparations so far, and she said that volunteers are needed most urgently to help with ticket sales before and after school the week of 10/15. There is a volunteer sign-up poster inside the school, and Liz Philpott agreed to publicize volunteer opportunities online as well. After a short discussion, it was agreed to send flyers home with the kids this week, so that families would have plenty of advance notice before the event.
Treasurer’s Report – Amanda distributed copies of the 10/1 treasurer’s report, and she recommended that anyone with questions contact Jen Barkan.
President’s Report – Amanda asked Ms. Artis to update the PTA about the new background check procedures that are required for all school volunteers. Ms. Artis said that background checks are now being done by the police department, instead of the sheriff’s office. The background check form has been revamped; applicants now must indicate their race and show a government-issued ID to Ms. Artis when handing in the form. Background checks will be valid for 2 years.
Principal’s Report – Dr. Melise said that the RAT Race was amazing, and she thanked everyone for their participation. She said that Ms. Ossi is absent due to a personal health matter, and so Ms. Davis is continuing to serve as substitute for her 4th-grade class.
Membership/Directory –Jenn Mann announced that there are currently 370 members, and that the classroom winners of the “membership Olympics” will be announced on Friday. ID cards and decals will be distributed within the next few weeks. She plans to print 500 directories (enough for one per family). All Larchmont families will receive a paper directory, but only PTA member information will be included.
RAT Race – The race committee will meet this Thursday to wrap up loose ends and go over feedback from this year’s event. Issues/suggestions raised by the PTA concerned the pizza booth (could it be placed further away from the DJ next year?) and rearranging the pizza lines in a clearer or more efficient way. Other comments concerned Eric’s announcements at the beginning of the race, which couldn’t be heard on the street; the long shave ice line (could Kona Ice have more than one worker?); and the announcement of raffle winners (could this take place earlier?).
Room Parents – Jennifer Cunningham said that she still has not heard back from many teachers about the names of their room parents, so she plans to visit classrooms to get this information for a room parent directory.
Legislative Advocacy – Please turn in legislative action ballots to Sarah Hulcher, or to the PTA mailbox, before 10/23.
Dr. Melise opened up a discussion about the school renovation vs. rebuilding issue. Two schools are currently slated to be rebuilt before Larchmont, and funding arrangements have not yet been determined, so it’s unlikely that any changes will happen immediately. Vicky Greco emphasized that the Mayor’s “2 cents for 2 schools” proposal is a catchy slogan, but that much more funding for schools is necessary. Sarah agreed to coordinate the formulation of a united PTA stance on rebuilding/renovation, in communication with the Larchmont-Edgewater civic league and local preservationists.
Restaurant Night – the first one will take place at Moe’s on 10/16.
Destination Imagination – Barbara Gonzalez announced that flyers were distributed this week, and that the deadline to sign up is 10/12.
Education Garden – New fall crops have been planted, and there are 15 new volunteers. Work days will be held on Oct. 19-20 to prepare for the fall harvest event. Mark Todd noted that city lawnmowers have been taking down some of the plants, so he’s looking for a spare lawnmower that would allow school volunteers to do the mowing around the garden themselves.
Reporter/Constant Contact – After some discussion about upcoming events, 10/8 was settled upon as the deadline for new information to be included in the upcoming Reporter (to be distributed on 10/11). 11/2 is the deadline for the November Reporter (to be distributed on 11/8). Please send newsletter information to Kerry Solan.
Amanda noted that a link on the PTA website allows anyone (not necessarily in the Larchmont school community) to sign up for the Constant Contact. After some discussion, it was agreed to remove this link from the website, and instead to publicize the Constant Contact through room parents and through the Reporter.
Reflections – Submissions are due on 10/19, and are required for all 3rd and 4th graders. Mark and Vicky are coordinating Friday “advertisements” during school announcements to encourage students to have fun with the project.
Other business – A faculty tricycle race will be held this Friday at 2 pm as part of the United Way campaign. The 9 teachers receiving the most donations will ride in the race. Liz Philpott needs volunteers to help cut out pawprints for the fundraising drive rainbow.
The next meeting will be held at the school, at 9:30 am on 11/2.
The meeting adjourned at 10:35.