submitted by Elizabeth Janik, taken on March 1, 2013, 9:30 am
Attendance: Amanda Hill, Elizabeth Janik, Barbara Gonzalez, Jenn Greeley, Julie Walsh, Naoko Inada, Jennifer Cunningham, Kerry Solan, Ellen Chamberlain, Mark Todd, Barb Frith, Jenn Mann, Kristin Johansson, Maggie Moore, Sarah Hulcher, Kris Stelzig, Amy Gilmore
Welcome – Amanda Hill called the meeting to order at 9:30. Ellen Chamberlain moved to approve the minutes from February 4. The motion was seconded by Barbara Gonzalez and passed unanimously.
Spring Carnival — Mark Todd reported that the City of Norfolk has asked the Larchmont Spring Carnival to host a dance and martial arts performance by a visiting delegation from two Chinese universities. The visit is being coordinated by the William & Mary Confucius Institute and the Chinese language department at ODU. ODU will provide assistance in putting on the event. Mark and Shana Pribesh are communicating with ODU in order to make the necessary arrangements.
The carnival will be held on April 20. Mark is still looking someone to coordinate food at the event.
Treasurer’s Report – Amanda distributed copies of the year-to-date Treasurer’s Report.
President’s Report – Amanda reported on efforts to place a special bench in the school’s wetlands area in memory of Ms. Ossi. The bench will be incorporated into the ongoing wetlands renovation project. A goal is to dedicate the memorial in June, with an additional recognition in September when the wetlands project is complete. A bench with a memorial plaque that meets city requirements will cost $1556.10, plus the cost of installation. Amanda noted that unused funds from this year’s budget have been identified to cover this cost. Ellen moved to approve the purchase of the bench, and Julie Walsh seconded the motion. The motion passed unanimously.
40 wireless keyboards and mice have been ordered for the teachers.
Reporter / Constant Contact – The next printed newsletter will come out on March 21. Deadline for submissions is March 12.
Legislative Advocacy – Sarah Hulcher announced that the School Board will be holding a public budget forum on March 5, at 7:00 pm at Crossroads Academy. All are encouraged to attend, and to sign the online petition in support of school funding at norfolkgains.org. Elizabeth Janik agreed to send more information about these advocacy opportunities to Bug Gallagher, so the information can be sent out by email.
Nominating committee – will meet at Stella’s on March 7. Maggie Moore announced that a RAT Race chair is the greatest need for next year. Other open positions include after-school clubs, the fall harvest event, Fine Arts Night, hospitality, Reflections, and the supply store.
Book Fair – Julie reported that the school earned $991 in Scholastic dollars that can be used to purchase new books and other items. The teachers have submitted their requests, totaling $1257. It was agreed to use Book Fair proceeds to cover the difference.
Publishing House – Jessica Chesson talked about current Publishing House efforts, and the goal to get more kids involved in the program. Three team leaders and other volunteers have been working with a small group of 4th graders three days a week. New volunteers are welcome – no prior experience is necessary.
Restaurant Funraisers – Ellen announced that the next Restaurant Night will be held at Moe’s on March 12. On March 22, The Big Easy (on Tazewell St. downtown) has arranged a special fixed price menu for the Larchmont PTA. The cost will be $50 per person, with $10 from each meal going to the PTA.
Destination Imagination – Barbara Gonzalez announced that the two Larchmont teams were very successful at the Tidewater Regional Destination Imagination Tournament on February 23. The Green Molecules of Pangea won 1st prize in their challenge, and the Awesome Koolettes placed 3rd. Both teams will go on to participate in the state competition. Barbara would like to write a grant to cover DI travel costs in the future.
Budget review – Amanda, Jen Barkan, and Kristin Johansson have been reviewing the budget and talking to the teachers about their needs for the upcoming year. They’re still collecting information for next year’s budget proposal. Ms. Haberlin has offered to be responsible for tracking spending for a school-wide science line item; Ms. Baucom has offered to do the same for math. Another new line item under consideration would cover the cost of the Scholastic subscriptions for all grades (approximately $3000).
Fine Arts Night – According to an update from Bev Rainey, the outdoor signage is out for Fine Arts Night. The committee will roll out additional advertising in the next 2 1/2 weeks. We have confirmed participants and will advertise them. We will have a free raffle and students will earn a “no homework” pass if they attend. It can be used only for night of this event. Bev Rainey has talked to Liz Philpott about soliciting volunteers to help out the day of the event. This will be done via a link in the e-newsletter on March 11th.
Amanda explained that the PTA currently covers the cost of the 1st-grade Scholastic subscription. In order to renew this subscription at a low price ($435), spending on this subscription has to be approved now. Maggie moved to approve this purchase, and the motion was seconded by Kristin. The motion passed unanimously.
Next meeting – will be held on Monday, April 8, at 6:30 pm in the media center.
The meeting adjourned at 10:40.